Features
Everything you need to run IT asset tracking properly.
A complete asset management platform for small and medium-sized business IT teams - hardware, software licenses, accessories, audits and reporting in one place.
Hardware & inventory
Track every laptop, monitor, phone and dock with a consistent data model. The basics, done right.
Assets
Unlimited custom categories, manufacturers, models, locations and statuses. Soft-delete with trash and restore, file attachments, photos.
Accessories & consumables
Track shared accessories (docks, headsets) separately from single-use consumables (cables, USB sticks). Stock counts and reorder reminders.
Components
Internal parts like RAM sticks or SSDs that get installed into assets. Stock pool plus per-asset assignment history.
Suppliers & statuses
Configurable status labels (Available, In repair, Imaging, Retired) and supplier records linked to assets for warranty and procurement.
Custom fields
Add RAM, OS, screen size, IMEI - anything per category. Fieldsets attached to categories so a laptop schema is different from a phone schema.
Bulk operations
Bulk edit, bulk checkout, bulk delete. CSV export of any view. Print labels for a selection of assets in one job.
Checkout, QR labels & audits
Move assets in and out of users' hands with a clean paper trail. Read the QR labelling guide →
Checkout to users
Assign an asset to a person with an acceptance flow (EULA / acceptable-use). Optional expected return date and notes per checkout.
QR labels (in-app)
Generate QR labels at the right density to scan from 30cm. Print to standard A4 sheet stock or thermal label printers.
Public scan / lost-and-found
Every asset has a public QR URL. A finder can scan, see the model and "return to" contact, and message you without an account.
Audits
Scan-to-audit workflow plus continuous-audit emails to users ("Do you still have laptop SO-00042?"). Drift report shows the gap with reality.
Checkout history
Full timeline per asset: who had it, when, with what notes, when it came back. Audit-grade trail.
Maintenance records
Log repair tickets, service costs, downtime per asset. Visible on the asset detail and in the lifecycle cost report.
Software licenses
Stop discovering renewals after they auto-charge. Track seats, assignments and expiry dates with a 30-day-out warning.
License seats
Track multi-seat licenses (10-seat Adobe CC, 50-seat JetBrains pool) with per-seat assignment to users or assets.
Expiry alerts
30-day-out email reminders before any license expires. No more "we got the auto-renewal invoice" surprises.
Vendor + cost tracking
Linked supplier, purchase cost, renewal cost - feeds annual budget reports.
People & teams
Map your org, route asset assignments and split visibility across companies.
Staff & users
Internal directory with departments, job titles, contact info. Sync from Google Workspace, Jamf or Mosyle.
Departments & kits
Pre-defined kits ("Marketing onboarding kit": laptop + monitor + headset + license) issued in a single click.
Multi-company
Run subsidiaries or business units side-by-side under one tenant - or fully partition them, with separate asset pools and reporting.
Granular permissions
Per-permission gates (assets.view, assets.delete, licenses.manage, billing.manage...) wired to per-user role assignments.
Finance & reporting
Asset depreciation, refresh planning and one-glance dashboards for the CFO.
Depreciation
Straight-line depreciation calculated per asset from purchase cost + date + useful life. Asset book value visible on the detail page.
Reports
"What does this person have?", "Devices older than 4 years", "Licenses expiring in 60 days", "Total asset value" - the reports IT teams actually run.
CSV export anywhere
Every filtered list view exports as CSV. Plus a full-workspace ZIP export including custom fields and attachments.
Integrations & API
Sync from the tools that already know your devices and people.
Google Workspace
User directory sync + SSO. Onboarding day-one: new hire appears in SimpleAMS the moment they get a Google account.
Jamf & Mosyle (MDM)
Sync Apple devices automatically: model, serial, assignment, OS version. The asset record updates as MDM does.
REST API
Token-authed API covering every resource. Build custom dashboards, hook to ITSM, automate provisioning.
Slack notifications
Per-event Slack alerts: new checkout, license expiring, audit failed, asset deleted. Selectable per channel.
Email notifications
Templated emails for checkout, return-reminders, audit prompts and license expiry. Configurable from the admin.
Snipe-IT CSV import
Drop the standard Snipe-IT export and SimpleAMS migrates assets, licenses, custom fields and depreciation. Migration guide →
Security & data
SOC-class controls for small and medium-sized businesses. Your data, isolated and encrypted.
Per-customer database
Every workspace runs on its own MySQL database (DB-per-tenant). No shared tables; export and delete are clean.
SSO: Google, SAML, LDAP
Google sign-in for everyone; SAML for enterprise IdPs (Okta, Azure AD, OneLogin); LDAP for self-hosted directories.
2FA + recovery codes
TOTP-based two-factor with backup codes. Tenants can enforce 2FA for staff at the policy level.
Activity log
Append-only audit log of every action: who changed which asset, when, what changed. Compliance-grade.
EU hosting + nightly backups
All data hosted in the EU. Nightly off-site backups, point-in-time restore. Full security overview →
Full data export
Download your full workspace as a ZIP at any time: CSVs + custom fields + attachments. No vendor lock-in.
AI inventory assistant
Ask your inventory in plain English. The assistant has read-only access to your data and can answer cross-table queries.
Examples
"Which laptops are older than 4 years and still in use?" · "Show me the seats free on each license" · "What did we spend on monitors last quarter?" - typed in natural language, answered with the underlying records.
How-to guides
Practical guides on the blog covering setup, migration and daily ops.
How to migrate from Snipe-IT to a managed asset tracker (with CSV)
A practical step-by-step for IT teams moving off self-hosted Snipe-IT to a hosted asset management platform without losing data or tag IDs.
Read the guideIT asset tracking for 5-50 person teams: the practical cheat sheet
Everything a small IT team needs to set up asset tracking properly the first time: data model, tags, checkout, audits and reporting.
Read the guideQR codes for laptop tracking: a practical guide for IT teams
How to design, print and roll out QR labels for hardware tracking. Sticker stock, label sizes, scan flow and the gotchas nobody talks about.
Read the guideReady to set up properly?
Sign up, import your existing CSV, print a QR label. 14-day money-back guarantee.
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