Everything you need to run IT asset tracking properly.
A complete asset management platform for small and medium-sized business IT teams - hardware, software licenses, accessories, audits and reporting in one place.
Hardware & inventory
Track every laptop, monitor, phone and dock with a consistent data model. The basics, done right.
Assets
Unlimited custom categories, manufacturers, models, locations and statuses. Soft-delete with trash and restore, file attachments, photos.
Accessories & consumables
Track shared accessories (docks, headsets) separately from single-use consumables (cables, USB sticks). Stock counts and reorder reminders.
Components
Internal parts like RAM sticks or SSDs that get installed into assets. Stock pool plus per-asset assignment history.
Suppliers & statuses
Configurable status labels (Available, In repair, Imaging, Retired) and supplier records linked to assets for warranty and procurement.
Custom fields
Add RAM, OS, screen size, IMEI - anything per category. Fieldsets attached to categories so a laptop schema is different from a phone schema.
Bulk operations
Bulk edit, bulk checkout, bulk delete. CSV export of any view. Print labels for a selection of assets in one job.
Checkout, QR labels & audits
Move assets in and out of users' hands with a clean paper trail. Read the QR labelling guide →
Checkout to users
Assign an asset to a person with an acceptance flow (EULA / acceptable-use). Optional expected return date and notes per checkout.
QR labels (in-app)
Generate QR labels at the right density to scan from 30cm. Print to standard A4 sheet stock or thermal label printers.
Public scan / lost-and-found
Every asset has a public QR URL. A finder can scan, see the model and "return to" contact, and message you without an account.
Audits
Scan-to-audit workflow plus continuous-audit emails to users ("Do you still have laptop SO-00042?"). Drift report shows the gap with reality.
Checkout history
Full timeline per asset: who had it, when, with what notes, when it came back. Audit-grade trail.
Maintenance records
Log repair tickets, service costs, downtime per asset. Visible on the asset detail and in the lifecycle cost report.
Reservations
Pencil in a future window for a specific asset ("Loaner laptop #42 for Mark, 15-20 May"). Conflict detection stops two people claiming the same item.
Approval workflows
Gate expensive or sensitive checkouts behind a sign-off. Rules match on cost, category, model or location; approve / reject from an inbox, full audit trail.
Software licenses
Stop discovering renewals after they auto-charge. Track seats, assignments and expiry dates with a 30-day-out warning.
License seats
Track multi-seat licenses (10-seat Adobe CC, 50-seat JetBrains pool) with per-seat assignment to users or assets.
Expiry alerts
30-day-out email reminders before any license expires. No more "we got the auto-renewal invoice" surprises.
Vendor + cost tracking
Linked supplier, purchase cost, renewal cost - feeds annual budget reports.
People & teams
Map your org, route asset assignments and split visibility across companies.
Staff & users
Internal directory with departments, job titles, contact info. Sync from Google Workspace, Jamf or Mosyle.
Departments & kits
Pre-defined kits ("Marketing onboarding kit": laptop + monitor + headset + license) issued in a single click.
Multi-company
Run subsidiaries or business units side-by-side under one tenant - or fully partition them, with separate asset pools and reporting.
Granular permissions
Per-permission gates (assets.view, assets.delete, licenses.manage, billing.manage...) wired to per-user role assignments.
Finance & reporting
Asset depreciation, refresh planning and one-glance dashboards for the CFO.
Depreciation
Straight-line depreciation calculated per asset from purchase cost + date + useful life. Asset book value visible on the detail page.
Reports
"What does this person have?", "Devices older than 4 years", "Licenses expiring in 60 days", "Total asset value" - the reports IT teams actually run.
Custom report builder
Build your own report - pick the columns, layer AND filters (cost, status, category, location, model), save, share, export to CSV.
QuickBooks & Xero export
Streams the fixed-asset register as a CSV in the exact column layout each accounting app's importer expects. Drops straight into the ledger.
CSV export anywhere
Every filtered list view exports as CSV. Plus a full-workspace ZIP export including custom fields and attachments.
Integrations & API
Sync from the tools that already know your devices and people.
Google Workspace
User directory sync + SSO. Onboarding day-one: new hire appears in SimpleAMS the moment they get a Google account.
MDM: Jamf, Mosyle, SimpleMDM, Kandji, ManageEngine & Intune
Apple devices via Jamf, Mosyle, SimpleMDM or Kandji; cross-platform fleets via ManageEngine MDM Plus or Microsoft Intune. Model, serial, assignment and compliance state stay in sync with MDM.
Jira (two-way)
Link an asset to a Jira issue; status changes and checkouts post back to the ticket. Webhooks mirror Jira changes into the asset's timeline.
SCIM 2.0 provisioning
Connect Okta, Azure AD or any SCIM-compatible IdP. New hires appear, leavers deactivate - no manual maintenance.
REST API
Token-authed API covering every resource. Build custom dashboards, hook to ITSM, automate provisioning.
Slack & Microsoft Teams
Per-event alerts to either chat platform: new checkout, license expiring, audit failed, approval pending. Selectable per event group.
Email notifications
Templated emails for checkout, return-reminders, audit prompts and license expiry. Configurable from the admin.
Snipe-IT CSV import
Drop the standard Snipe-IT export and SimpleAMS migrates assets, licenses, custom fields and depreciation. Migration guide →
Security & data
SOC-class controls for small and medium-sized businesses. Your data, isolated and encrypted.
Per-customer database
Every workspace runs on its own MariaDB database (DB-per-tenant). No shared tables; export and delete are clean.
SSO: Google, SAML, LDAP
Google sign-in for everyone; SAML for enterprise IdPs (Okta, Azure AD, OneLogin); LDAP for self-hosted directories.
2FA + recovery codes
TOTP-based two-factor with backup codes. Tenants can enforce 2FA for staff at the policy level.
Activity log
Append-only audit log of every action: who changed which asset, when, what changed. Compliance-grade.
EU hosting + nightly backups
All data hosted in the EU. Nightly off-site backups, point-in-time restore. Full security overview →
Full data export
Download your full workspace as a ZIP at any time: CSVs + custom fields + attachments. No vendor lock-in.
AI inventory assistant
Ask your inventory in plain English. The assistant has read-only access to your data and can answer cross-table queries.
Examples
"Which laptops are older than 4 years and still in use?" · "Show me the seats free on each license" · "What did we spend on monitors last quarter?" - typed in natural language, answered with the underlying records.
How-to guides
Practical guides on the blog covering setup, migration and daily ops.
Asset Management Software for Small Businesses: A Practical Buyer's Guide
What asset management software for small businesses actually needs to do, how to choose between a spreadsheet, open-source and hosted tools, and a one-afternoon setup plan.
Read the guideIT Asset Management: The Complete Guide for IT Teams (2026)
A practical, end-to-end guide to IT asset management (ITAM) in 2026: the asset lifecycle, what to track, spreadsheets vs a system, and how to choose and migrate to IT asset management software.
Read the guideThe IT Offboarding Checklist: Recover Every Device, License and Seat When Someone Leaves
A step-by-step IT offboarding checklist to revoke access, reclaim hardware, wipe devices, free software licences and keep an audit trail - plus how to automate it.
Read the guideSoftware License Management: How to Reclaim Unused Seats and Cut Renewal Costs
How to find unused software licences and cut renewal costs: inventory every licence, spot idle and duplicate seats, right-size before renewal and stay audit-ready.
Read the guideHow Much Does IT Asset Management Software Cost? A 2026 Pricing Breakdown
IT asset management software pricing explained: per-asset vs per-device vs per-user vs flat plans, hidden costs, and how to estimate your real total cost of ownership.
Read the guideFrom Spreadsheet to System: Setting Up IT Asset Tracking That Scales
Why IT asset tracking in a spreadsheet breaks down as you grow - and how to move to a real system without losing your data.
Read the guide7 Best Snipe-IT Alternatives in 2026 (Free & Paid)
Snipe-IT is great open-source ITAM - but you host it. Here are the 7 best Snipe-IT alternatives in 2026, who each is for, and how to migrate without losing your data.
Read the guideSet up Google Workspace user sync + Sign in with Google
Full walkthrough: a service account for directory sync, an OAuth client for SSO sign-in, the exact scopes and admin steps, and what to expect on the first sync.
Read the guideConfigure Slack notifications for SimpleAMS
Pipe asset events, license alerts and approval requests into a Slack channel using an Incoming Webhook. Five-minute setup, four toggleable event groups.
Read the guideConfigure Microsoft Teams notifications for SimpleAMS
Mirror Slack notifications into Microsoft Teams via an Incoming Webhook connector. Same event groups, MessageCard render.
Read the guideSend SimpleAMS email through your own SMTP server
Route every workspace email through SendGrid, AWS SES, Postmark, your Google Workspace relay or an on-prem MTA. Better deliverability, your From-address.
Read the guideSync Apple devices from Jamf Pro into SimpleAMS
Daily pull of Macs, iPhones and iPads from Jamf Pro: model, serial, assigned user, OS version. Two-step setup with a read-only API role.
Read the guideSync Apple devices from Mosyle into SimpleAMS
Pull Macs and iOS devices managed by Mosyle Business or Enterprise. Single API access token, no role wiring.
Read the guideSync cross-platform devices from ManageEngine MDM Plus
iOS, Android, Windows, macOS and ChromeOS devices from ManageEngine MDM Plus Cloud via the Zoho OAuth API.
Read the guideSync Apple devices from Kandji into SimpleAMS
Pull Macs, iPhones, iPads and Apple TVs managed by Kandji. Single bearer token, US or EU region.
Read the guideSync Apple devices from SimpleMDM into SimpleAMS
Pull Macs, iPhones, iPads and Apple TVs managed by SimpleMDM. Single API key, no role wiring.
Read the guideConnect Microsoft Intune to sync Windows devices
Pull Windows + cross-platform managed devices from Intune via Microsoft Graph. Three steps in Azure AD, three in SimpleAMS.
Read the guideSAML single sign-on with Okta, Azure AD or OneLogin
Let your staff sign into SimpleAMS with their corporate identity. SP-initiated flow, certificate trust, ACS URL paste-in.
Read the guideSCIM user provisioning from Okta or Azure AD
Automatic create / update / deactivate of SimpleAMS users from your IdP. Bearer-token authed, RFC 7644 SCIM 2.0 endpoint.
Read the guideJira two-way integration: link assets to tickets
Create Jira issues from any asset, link existing tickets, and have Jira status changes mirror back into the asset timeline.
Read the guideSet up approval workflows for asset checkouts
Gate expensive or sensitive checkouts behind a sign-off. Rules match on cost / category / model / location; approvers get an inbox.
Read the guideHow to migrate from Snipe-IT to a managed asset tracker (with CSV)
A practical step-by-step for IT teams moving off self-hosted Snipe-IT to a hosted asset management platform without losing data or tag IDs.
Read the guideIT asset tracking for 5-50 person teams: the practical cheat sheet
Everything a small IT team needs to set up asset tracking properly the first time: data model, tags, checkout, audits and reporting.
Read the guideQR codes for laptop tracking: a practical guide for IT teams
How to design, print and roll out QR labels for hardware tracking. Sticker stock, label sizes, scan flow and the gotchas nobody talks about.
Read the guideReady to set up properly?
Sign up, import your existing CSV, print a QR label. 14-day money-back guarantee.
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