SimpleAMS vs a spreadsheet
The upgrade from tracking IT assets in Google Sheets or Excel.
Most teams start tracking assets in Google Sheets or Excel - it is free and familiar. But a spreadsheet has no history, no check-out trail, no license or renewal alerts and no offboarding, and it quietly rots as you grow. SimpleAMS imports your existing sheet in minutes and gives you the structure a spreadsheet can never have.
| Feature | SimpleAMS | a spreadsheet |
|---|---|---|
| Change history / audit | Full activity log | None |
| Check-out / check-in trail | Yes, with dates | Manual, error-prone |
| License + renewal alerts | Yes | No |
| Offboarding | One click | Manual, easily missed |
| QR labels + phone scan | Yes | No |
| Scales past ~1 person / 100 assets | Yes | Breaks down |
| Import your sheet | Yes, CSV in minutes | n/a |
Where a spreadsheet shines
Free, familiar, zero setup, and fine for a handful of assets managed by one person.
Where SimpleAMS wins
A real system: every check-out/check-in logged with dates, license seats and expiry alerts, one-click offboarding, QR labels and phone scanning, MDM/HR sync and an audit trail - so nothing goes missing as the team grows.
Moving from a spreadsheet
Export your sheet to CSV and import it directly - tags, serials, assignees and purchase data carry over. Most teams are live the same afternoon.
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